All parents and guardians are encouraged to participate in the PTO. It can be a very rewarding experience, with many levels of involvement.
Volunteers needed ASAP for these roles for 2021-2022, please email firstname.lastname@example.org to discuss any of these opportunities:
1. Fundraising Coordinator - decide on our big fundraiser for the year and help pull it off
2. Dining for Dollars Coordinator - decide and coordinate restaurants for our dining events
3. Coordinators for Harrows Gift Cards and Spirit Wear events
4. Night Spot Coordinator - grade 5/6/7/8 - Organize volunteers and events for the kids (TBD if Night spots will be able to happen this year)
PTO Boards and Committees
President & Vice President (Two Volunteers)
Develop agenda and obtain outside speakers for monthly PTO meetings. Represent the PTO at district meetings. Solicit volunteers for PTO board, committees and other events as needed. Develop and maintain a responsible and balanced budget. Coordinate activities of the PTO in general.
Secretary (One Volunteer)
Take minutes at monthly PTO meetings. Type up minutes and copy to bring to next meeting. Send approved minutes to Communications Coordinator.
Treasurer (One Volunteer)
Collect and deposit PTO funds. Upload all information into Quickbooks. Balance monthly bank statements. Present monthly financial report at PTO meetings. Pay bills. Reimburse individuals for submitted expenses. Provide Petty Cash for PTO events. Record due payments by grade level.
Fundraising Chair (One Volunteer)
Help orchestrate and manage fundraising ideas for fiscal school year
Box Tops for Education (One Chair)
Chair is responsible for collecting and mailing Boxtops twice a year for redemption, distributing information to families about the program and communicating the amount brought in.
Donate A Book (One Chair plus one volunteer)
This program makes available for purchase a selection of books that are then donated to the Library Learning Commons . More detailed information on this program can be found in the "Fundraising" section of the website. This programs runs year round and requires volunteers to display information about the program at Back to School night and Parent- Teacher conferences. It also requires collaboration with the Library Media Specialist.
Food Pantry (One Chair plus volunteers)
The PTO supports a series of charity drives for the Wakefield Food Pantry throughout the year to help the students remain aware of the impact of community service. The Chair is responsible for coordinating the collection and delivering of donations to the food pantry. Volunteers are needed to help collect, organize and deliver donations.
Scholastic Book Fair (Two Chairs and multiple volunteers)
During the Book Fair week, students are brought by team to the auditorium hallway to view and purchase books. The Chair would be responsible for coordinating with Scholastic to set dates for the fair, order books and material, set up and pack up the fair, solicit and train volunteers. Volunteers are needed throughout the week to assist students with book selection, reorganize and restock book cases and collect payment.
Galvin Staff Appreciation (Two chairs plus volunteers)
In order to show our appreciation for the Galvin staff a few events are scheduled throughout the school year. The first event is a staff breakfast the morning after Back to School night, followed by a Cookie Day in December and a Chocolate Day for Valentines. The last event is a staff luncheon held during Teacher Appreciation Week. Chairs are responsible for purchasing supplies, ordering food, creating a sign up sheet for requested donations, set up and clean up on the day of the events. Volunteers are needed for set up and clean up and assistance during the event if needed.
Library (volunteers) OPEN FOR VOLUNTEERS
Support the Library Learning Commons by reshelving and organizing books as needed.
5th Grade Ice Cream Social (Two Chairs plus volunteers)
This event is held in late summer during the evening. Incoming 5th grade students are invited to the come to the school cafeteria and enjoy ice cream and meet their classmates, parents are welcome. Chair is responsible for ordering ice cream, water, purchasing decorations and soliciting volunteers. Volunteers are needed to assist with scooping, decorating and clean up.
6th Grade Social (Two Chairs plus volunteers)
This event is held in October at the school, during the evening, for the 6th grade class. The Chairs are responsible for communicating date, obtaining prize giveaways, soliciting volunteers, purchasing decorations, pizza, water and cookies, and hiring DJ. Volunteers are needed to help decorate, collect admission, chaperone, serve pizza and clean up.
7th Grade Social (Two Chairs plus volunteers)
This event is held in the winter. The Chairs are responsible for deciding on venue, communicating date, purchasing supplies and recruiting volunteers. Volunteers are needed to chaperone and other duties depending on venue.
Student/Faculty Baskeball Game (Two Chairs plus volunteers)
This event is held in the evening in early Spring. Faculty and students( who are chosen by lottery) play a fun game of basketball. Chairs are needed to purchase decorations, supplies for concession, solicit volunteers, set up and clean up. Volunteers are needed for set up, collecting admission, running concession table, 50-50 raffle and Three for a T.
End of Year Field Days (Two Chairs per event plus volunteers)
5th Grade Kickball Tournament
6th Grade Field Day
7th Grade Extravaganza
8th Grade Chaos on the Common
The Field Day events are held during the month of June, during school hours. Chairs are needed to create sign up sheet for soliciting volunteers, purchase pizza and water, set up and clean up. Volunteers are needed to help set up, serve pizza, assist gym teachers when required and clean up.
8th Grade Dance (Two Chairs plus volunteers)
This event is held during the evening at the Americal Civic Center at the end of the school year. The Chairs will support the 8th Grade teachers and the 8th Grade Student Council in coordinating this event. Volunteers are needed to help decorate, serve pizza and clean up.
Thank you for your participation.